Additional information regarding MEMA’s HMA administration may be found at the following link:

Local Mitigation Plan Guidance​

This manual is designed to assist subapplicants in applying for and managing a Hazard Mitigation Assistance (HMA) grant award.  There exists a wealth of relevant documentation and forms from both FEMA and MEMA on the various HMA grants; however, the guidance provided here is a consolidation of those many FEMA and MEMA documents.  This manual consolidates the information most pertinent to the subapplicant in a useable guide aimed at the processes necessary for the subapplicant to submit a successful application.  The manual also describes requirements for managing a project and submitting reports required for reimbursement.

 

Cost Share Chart

 

Forms

Pre-Award

• NOI: NOIMEMAjuly2018FILLABLEREVISED10.3.18.docx

•  Subapplication: HMA Application 2019.pdf & HMA_Application _Beta Version 2019.docx & HMGP_FEMA Application_v2 (Core Application) (1) (3).doc

• Eligibility/Completeness Checklist: Eligibility/CompletenessChecklist.pdf

• EHP Checklist: EHP_Checklist_508.pdf.

• Voluntary Participation Agreement: Voluntary Participation form for Acquisition of Open Space 2019.pdf

• 25% Non-Federal Share Agreement: General Nonfederal Commitment and Voluntary Participation Form (Updated 6-13-2018).docx

• Maintenance Agreement: Maintenance Agreement 2019.pdf

• FEMA Model Deed Language: FEMA Model Deed Restriction 2019.pdf

• Assurances:Model_Statement_Assurances_PropAcq_Projects_Final061719_508.pdf

• Acknowledgement of Conditions: Model Acknowledgement of Conditions for Mitigation in Special Flood Hazard Areas (SFHA) 2019.doc

• BCA Memo: BCA Memo 2019.pdf

Award​​

• Quarterly Report: Quarterly Report Template 2019.pdf

• Reimbursement Request: MEMA GENERAL REQUEST FOR REIMBURSMENT 2019.docx & MEMA GENERAL REQUEST FOR REIMBURSEMENT 2019.docx.pdf

• In-Kind Worksheet: In kind Worksheet 2019.pdf

• Templates

• POP Extension Request

• Sow of Work Rescope Request

• Rebudget Request

• Local Mitigation Plan Review Tool: BLANK Local Plan Review Tool-MEMA Review 2019.docx

Closeout​​​​

• FEMA Checklist: FEMA project checklist.pdf

• Template

• Project Closeout Local Cover letter

• Plan Closeout Local Cover letter

Post-Closeout

• 3 Year Monitoring Report Form for Open Space: 3 Year Monitoring for Open Space 2019.pdf & 3 Year Monitoring Report Form for Open Space 2019.docx

• Record Retention Policy: Records Retention Policy 2019.pdf